Antrim and District Amateur Radio Society MI0GFE
CONSTITUTION
1. The Society shall be known as Antrim & District Amateur Radio Society
2. The aims of the Society shall be to further the interests of its members
in all aspects of amateur radio and directly associated activities.
3. Membership shall be open, subject to proposal from an existing
member and the discretion of the Committee, to all persons interested in the aims of
the Society.
a) Full Members. Full members must be 18 years of age or over or must hold
the permission of any competent authority to install and operate an amateur
radio station.
b) Student Members. Student members must be under 25 years of age and in
full time formal education.
c) Guests. Members may invite guests to meetings.
All members shall abide by the Constitution of the Society. The Committee shall
have the power to expel any member whose conduct, in the opinion of at least 50%
plus one of the full Committee, renders that person unfit to be a member of the
Society. No member shall be expelled without first having been given the opportunity
to appear before the Committee.
4. Subscriptions
a) The annual subscriptions shall be set by the Committee.
b) All subscriptions shall be due and payable at the beginning of the
financial year. Members in arrears have no voting rights.
c) The financial year shall run from 1st January to 31st December.
d) A member shall have deemed to have resigned from the Society, if by
31st March the subscription has not been paid.
e) The Committee shall have power to waive or reduce subscriptions in
special circumstances for a period not exceeding 1 year at a time.
5. Finance
All money received by the Society shall be promptly deposited in the Society’s
bank account. Withdrawals require the signature of the Society’s Treasurer
and one other nominated officer of the Society.
6. Membership of the Society’s Committee.
The Society’s affairs shall be administered by a Committee elected at the
Annual General Meeting. The Committee, in whom the Society’s property
shall be vested, shall consist of:-
a) A Chairman who will preside at all meetings at which he is present.
b) A Secretary who will be responsible for:-
i.Keeping the minutes of all meetings of the Society.
ii.Ensuring that all correspondence is properly handled.
iii.Maintaining a master roll of members and Honorary Members.
iv.Maintaining a register of the Society’s equipment
c) A Treasurer, who will be responsible for:-
i.Keeping the Society’s accounts
ii.Advising the Committee on all financial matters.
iii.Preparing the accounts and presenting them at the A.G.M.
d) Not more than 2 co-opted members who have full voting powers.
e) In the absence of the Chairman a Vice-Chairman shall be deputised for the duration of the meeting by a vote taken by members present at the meeting.
7. Committee Standing Orders
The quorum for the Committee shall be 3. In the absence of a quorum,
business may be dealt with but any decision taken only becomes valid after
ratification at the next meeting at which a quorum exists.
Committee meetings may be called by the Chairman, or the Secretary.
8. Annual General Meeting
a) The Annual General Meeting shall normally be held on the first club night in
January of each year.
b) The quorum for the meeting shall be 40% of the total paid up membership.
c) The Agenda for the meeting shall be
i. Apologies for absence
ii. Minutes of the previous A.G.M.
iii. Chairman’s Report
iv. Secretary’s Report
v. Treasurer’s Report
vi. Election of the new Committee.
vii. Other Business.
Items (i) to (v) shall be chaired by the outgoing Chairman, item (vi) by an acting
Chairman who is not standing for election to office, and the remaining business by
the newly elected Chairman.
Nominations for Committee members will only be valid if confirmed by the nominee
at the meeting or previously in writing.
Items to be raised by members under other business must be notified to the
Secretary not less than 7 days before the A.G.M
9. Extraordinary General Meeting
Extraordinary General Meetings may be called by the Committee, or not less
than 10 members of the Society, the date of the meeting being the earliest
convenient as decided by the Committee. At least 28 days notice in writing
must be given to the Secretary, who in turn shall give members 14 days
notice in writing of the Agenda. No other business may be transacted at the
E.G.M. The quorum for the E.G.M. shall be at least 50% of the total paid in
membership.
10. Amendments to the Constitution.
The constitution may be amended after 14 days notice has been given prior
to a properly constituted AGM, or by an additional EGM.
11. Winding up of the Society
The decision to wind up the Society may be taken only at an E.G.M.
The funds of the Society shall, after the sale of all assets and the payment of
all outstanding debts, be disposed of as directed by members at the final
E.G.M