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Antrim and District Amateur Radio Society MI0GFE


1. The Society shall be known as Antrim & District Amateur Radio Society

2. The aims of the Society shall be to further the interests of its members

in all aspects of amateur radio and directly associated activities.

3. Membership shall be open, subject to proposal from an existing

member and the discretion of the Committee, to all persons interested in the aims of

the Society.

a) Full Members. Full members must be 18 years of age or over or must hold

the permission of any competent authority to install and operate an amateur

radio station.

b) Student Members. Student members must be under 25 years of age and in

full time formal education.

c) Guests. Members may invite guests to meetings.

All members shall abide by the Constitution of the Society. The Committee shall

have the power to expel any member whose conduct, in the opinion of at least 50%

plus one of the full Committee, renders that person unfit to be a member of the

Society. No member shall be expelled without first having been given the opportunity

to appear before the Committee.

4. Subscriptions

a) The annual subscriptions shall be set by the Committee.

b) All subscriptions shall be due and payable at the beginning of the

financial year. Members in arrears have no voting rights.

c) The financial year shall run from 1st January to 31st December.

d) A member shall have deemed to have resigned from the Society, if by

31st March the subscription has not been paid.

e) The Committee shall have power to waive or reduce subscriptions in

special circumstances for a period not exceeding 1 year at a time.

5. Finance

All money received by the Society shall be promptly deposited in the Society’s

bank account. Withdrawals require the signature of the Society’s Treasurer

and one other nominated officer of the Society.

6. Membership of the Society’s Committee.

The Society’s affairs shall be administered by a Committee elected at the

Annual General Meeting. The Committee, in whom the Society’s property

shall be vested, shall consist of:-

a) A Chairman who will preside at all meetings at which he is present.

b) A Secretary who will be responsible for:-

i.Keeping the minutes of all meetings of the Society.

ii.Ensuring that all correspondence is properly handled.

iii.Maintaining a master roll of members and Honorary Members.

iv.Maintaining a register of the Society’s equipment

c) A Treasurer, who will be responsible for:-

i.Keeping the Society’s accounts

ii.Advising the Committee on all financial matters.

iii.Preparing the accounts and presenting them at the A.G.M.

d) Not more than 2 co-opted members who have full voting powers.

e) In the absence of the Chairman a Vice-Chairman shall be deputised for the duration of the meeting by a vote taken by members present at the meeting.

7. Committee Standing Orders

The quorum for the Committee shall be 3. In the absence of a quorum,

business may be dealt with but any decision taken only becomes valid after

ratification at the next meeting at which a quorum exists.

Committee meetings may be called by the Chairman, or the Secretary.

8. Annual General Meeting

a) The Annual General Meeting shall normally be held on the first club night in

January of each year.

b) The quorum for the meeting shall be 40% of the total paid up membership.

c) The Agenda for the meeting shall be

i. Apologies for absence

ii. Minutes of the previous A.G.M.

iii. Chairman’s Report

iv. Secretary’s Report

v. Treasurer’s Report

vi. Election of the new Committee.

vii. Other Business.

Items (i) to (v) shall be chaired by the outgoing Chairman, item (vi) by an acting

Chairman who is not standing for election to office, and the remaining business by

the newly elected Chairman.

Nominations for Committee members will only be valid if confirmed by the nominee

at the meeting or previously in writing.

Items to be raised by members under other business must be notified to the

Secretary not less than 7 days before the A.G.M

9. Extraordinary General Meeting

Extraordinary General Meetings may be called by the Committee, or not less

than 10 members of the Society, the date of the meeting being the earliest

convenient as decided by the Committee. At least 28 days notice in writing

must be given to the Secretary, who in turn shall give members 14 days

notice in writing of the Agenda. No other business may be transacted at the

E.G.M. The quorum for the E.G.M. shall be at least 50% of the total paid in


10. Amendments to the Constitution.

The constitution may be amended after 14 days notice has been given prior

to a properly constituted AGM, or by an additional EGM.

11. Winding up of the Society

The decision to wind up the Society may be taken only at an E.G.M.

The funds of the Society shall, after the sale of all assets and the payment of

all outstanding debts, be disposed of as directed by members at the final